Welcome Pack

Durbanville Photography Club/Fotografieklub

Introduction Pack           (Download the Welcome Pack)

Welcome to Durbanville Photography Club (DFK), and we trust that you will enjoy the club and learn loads about photography.

Our Mission Statement

To encourage and promote photography throughout the community and to assist in the improvement of individual’s photography

Membership:

  • Is open to anyone who enjoys photography and would like to improve their personal photography whilst enjoying being a member of the club. Please complete the membership form included in this pack and hand it to the secretary, Beverley Williams.

Meetings:

  • These are held on the 1st Monday of the month with the exception of December and January. They are held at the Light Lounge Studios, Cape Gate Décor Centre, and start at 7.00 pm. The meetings consist of general & informative talk and the judging and critique of the monthly photographic submissions.

Subscriptions

  • Yearly subscriptions are R230.00 per person, family memberships will be R230.00 for the first 2 members thereafter R115.00 per family member. An initial joining fee of R50.00 per person will be applicable. The year runs from 1 January – 31 December.

Sponsors

  • Superfoto is the main sponsor of DFK. Superfoto supports DFK with Membership discounts and monthly competition prizes. Gift vouchers to the value of R300, R200 & R100 is sponsored monthly to DFK for competition prizes. Superfoto is a minilab printing and camera hardware shop which offers the best to satisfy customers’ photographic related requirements and needs. Superfoto’s product range includes many well-established brand names such as Kodak, Canon, Sony, Nikon, Samsung, Bushnell, Tasco, Manfrotto and many more, hereby ensuring product reliability to their customers.
  • Light Lounge Studio is the venue sponsor for DFK for the monthly meetings. Light Lounge Studios is a photography studio run by a successful wedding and corporate photographer, Nelis Engelbrecht. The studio is also available for rental for all photographers.

Monthly Competition

  • Each month we have a competition that is open to all our members. There are 2 categories: with the one category being the Set category, which is a theme that is predetermined at the start of the year. The second category is the Open category and here any topic may be depicted. Most of the time, we use the services of an outside judge and the submissions are discussed and scored out of 30 at our monthly meetings. Please read the rules for submissions. The rules are included in this pack.

Photographer of the Year Award

  • This award is based on the photographer who accumulated the highest amount of scores in the monthly photographic competitions and the presentation is made at the Year End Function.

Photo of the Year Award

  • This award is based on all monthly submissions that have scored over 23 and the presentation is made at the Year End Function.

Newcomer of the Year Award

  • This award is the photographer who have joined in the current year and has scored the highest average amount of points for photos submitted, and is based on all photographers who have joined in the current year.

Your Committee for 2016 is:

Chairperson Radcliffe Roelse radcliffe@roelseevents.com
Secretary Beverley Williams beverley@radeen.co.za
Treasurer Owen Bell obell4@gmail.com
Sponsorship Relations Julene Muller fairyjay7@gmail.com
Judges Relations Suzette Venter allan.suzette@telkomsa.net

 

Field Trips: – On a regular basis a field trip is organised at various venues. These trips are ideal for getting to know your fellow members and to learn from one another and improve your photography.

Workshops: – These are organised on a regular basis and is aimed at helping you improve your photography, if there is a special subject you would see please speak to Julene Muller.

Website & Social Media – our website is at www.durbanvillefotografieklub.co.za – you can also follow us on Facebook, for further details please speak to Ricardo Kleinsmidt.

Themes for 2016

February Sports / Motion
March Reflections **Prints**
April Macro
May Striking Portraits **Prints**
June Black and White
July Still Life **Prints**
August Abstract
September Landscapes
October Flora (Flowers and plant life)
November Wildlife **Prints**

 

Durbanville Photography Club Monthly Competition Rules

  1. Monthly Competition Rules
  2. Only paid up members are eligible to enter competitions
    1. All photographs submitted for entry must have been taken in the last 12 months of the competition
  3. Durbanville Photography Club holds digital competitions as well as print submissions on selected months.
  4. A member may enter a total of three images each month; no more than 2 may be entered per category
  5. A photographer may not submit the same image in set and open category in the same competition.
  6. Images that score the highest points in the Set Category in the monthly competitions, will win the first and second prizes, while the highest scoring image in the Open Category will win the third prize.
  7. Images that score 24 or more points in the monthly competitions, for set only will be entered into the “Photo of the Year” competition. Winners will be announced at the year-end function.
  8. An image that is placed first, second or third in a monthly club competition is not eligible for re-entry in any future monthly club competition regardless of changes in media, cropping, orientation, processing or title.
  9. If the photographer has taken other similar exposures of the same scene, these images are considered duplicates of the winning image and are not eligible for competition.

 

  1. Sections to Enter

For SET entries, the following applies:

The management committee of the club determines the set category theme.

The image entered should match the topic theme, specific for the month.

The photographer should research the topic before entering, as it will greatly impact the image.

The judging panel may at any time ask for the original to be presented if it is deemed necessary for the purposes of any disputes.

All techniques that are commonly used in traditional printmaking shall be allowed as long as the image produced, closely resembles that which the photographer intended to achieve with his/her camera.

Complete digital enhancement and manipulation is allowed

 

For OPEN entries

Complete digital enhancement and manipulation is allowed

Photographs in this category do not have to comply with any theme.

One important aspect of this category is that no themes apply.

  

  1. How to prepare your images for submission

Naming images correctly

Image names are divided into 3 sections and should contain the category in the first section, and the image name in the second section and the photographer’s name in the third section.

  1. Category – “O” (Not Zero, but the letter O in capital) should be used for Open category, while “S” is used for the Set subject, followed by the number of the image in that category, either 1 or 2. You can’t enter more than two images in a category.
  2. Name – Is the photographers name:- first name and last name, separated by a space.
  3. Title – give your image a name that best describes the image. The use of special characters in the title, like – / { ] \ ( ) is not allowed.
  4. The use of underscore is needed between the category name, photographers name and the image name. See sample below. Examples:

Category letter and number of photo i.e. S=set; O=open, then the name of the image, then photographer’s name, all separated by an underscore

S1_douglas honiball_Early morning mist.jpg

O2_douglas honiball_Early morning mist.jpg

All files submitted must be RGB and JPG file type. Tiff, RAW, NEF, PNG or any other format will not be accepted.

 

Images sizes

All images to be reduced to approximately 1024×768 for cameras with an aspect ratio of 1.33 or 1024×682 for cameras with an aspect ratio of 1.5, provided you intend keeping the aspect ratio. File size should be approximately 500kb and should be between 240-300dpi.

 

How to enter:

Digital photographs can only be entered via email. To enter, send your images to competitionsdfk@gmail.com

Closing time for Entries: The Sunday before the monthly meeting at 24H00. Monthly meetings are held on the first Monday of every month.

Print submissions must be brought along to the meeting to be judged at the meeting. However, it is requested that a digital copy of the print should also be sent to the club’s competition email.

  1. Digital and Print imaging policy

Digital is defined as any manner of creating images with a digital camera. All elements of the final image and any digital manipulation performed on such an image must be that of the submitters own creative efforts and may not embody, in any form, digital imagery derived from other sources, unless it is to be submitted in the creative category. Photographers who use other photographers images must ensure that explicit permission in writing has been granted to do so and that the DFK club can request such permission before a photograph can be eligible for competition purposes, especially if the photograph has won in it’s respective category. Projected images shall be judged based on the content of the image, and the process by which it was created. Digital images may be submitted in all categories and classes of the competition.

Print submissions refer to images entered in a printed format. The photographer can choose which print medium to use. The printed image must be mounted behind a mount board with a minimum border of 50 mm around all edges. The maximum print size for the image is A3 (300 x 450 mm). The printed image shall be judged by the content of the print and how it is presented as a mounted print. The mount board may be of any colour.

  1. Acceptance of Rules

Submission of digital and/or print images in a competition implies acceptance of all the DFK’s club rules.

  1. Establishment and Change of Rules

These rules were established and approved by the executive committee and are subject to change by the executive committee at any time. Any changes to these rules during the year will be announced at club meetings and posted on the clubs website / blog. The club website / blog will always have the most current rules and definitions.

 

STAR GRADING SYSTEM

  1. GRADES:
  • Members will be divided into 1 Star, 2 Star, 3 Star, 4 Star, 5 Star and Salon categories according to their level of skill.
  1. EVALUATION:
  • Each entry will be awarded points out of 30 by using “Evaluation Criteria” as a guideline and be evaluated without the evaluator knowing the entrant’s grade.
  • If the Software does not make provision, the title of the photograph will be announced before evaluation, unless the evaluator prefers to evaluate without knowing the title.
  • Number of entries: 4 entries per member, with a maximum of 2 in the same category
  • Names of entries: for easier displaying eg.  C1_Name of Image_Name of Photographer, where the ‘S’ stands for Set category and ‘O’ stands for Open category. The number 1 refers to the first or second image submitted in that category.
  • Image sizing:  1024px (for the longest side) and not bigger than 500 Kb
  1. CATEGORIES:
  • For SET entries, the following applies:
    • The management committee of the club determines the set category theme.
    • The image entered should match the topic theme, specific for the month.
    • The photographer should research the topic before entering, as it will greatly impact the image.
    • The judging panel may at any time ask for the original to be presented if it is deemed necessary for the purposes of any disputes.
    • All techniques that are commonly used in traditional printmaking shall be allowed as long as the image produced, closely resembles that which the photographer intended to achieve with his/her camera.
    • Complete digital enhancement and manipulation is allowed
  • For OPEN entries
    • Complete digital enhancement and manipulation is allowed
    • Photographs in this category do not have to comply with any theme.
    • One important aspect of this category is that no rules apply, however any images used here must be images taken by the photographer. This is to encourage the photographer to manipulate the photograph to possibly look vastly different from the original using software manipulation.
    • In this category the photographer is free to exercise his/her full creative vision.

 

  1. EVALUATION CRITERIA:
  • 12 to 17 points: The photographer shows a good standard of technical and a reasonable standard of compositional ability. Comment is required on how the photographer could have improved the photograph — technically, compositionality and artistically.
  • 18 to 21 points: The photographer shows a high standard of technical, a good standard of compositional and a reasonable standard of artistic ability. Comment is required on how the photographer could have improved the photograph – technically, compositionally and artistically.
  • 22 to 25 points: The photographer shows a high standard of technical, compositional and artistic ability. Comment is required on how the photographer could have improved the photograph — technically, compositionally and artistically.
  • 26 to 30 points: The photographer shows an excellence in all dimensions — technically, compositionally and artistically. Comment may be given on how the photographer could have improved the photograph — or on what makes the photograph worthy of the meritorious award.
  • Only photographic material generated by the photographer may appear on the image.
  • For the SET category, photo’s must have been taken in the past year (12 months)
  • In the OPEN & CREATIVE categories, any photo’s taken by the photographer, are allowed.
  • A winning image in any category, may not be entered again.
  • No slogans or wording may be added.
  1. EVALUATION OF SET-SUBJECT ENTRIES:
  • Set-Subject Images, even if excellent, should be penalised if they do not pertain to the Set-Subject.
  • 14 points out of 30 will be awarded towards the technical and artistic merit of the image and the rest towards how well the Set-Subject is interpreted.
  • Only set entries scoring 24 points or more in any given month of the calender year will be entered into the judging for the ‘Photo of the Year’ award.
  1. AWARDS:
  • Depending on the number of points received and the grade of the member, awards will be made on the following scale:

GRADE                                   MERIT             GOLD              SILVER             BRONZE          NO AWARD

1 Star                                           28 to 30                    18+                             13 to 17                    9 to 12                       8 or less

2 Star                                           28 to 30                    22+                             18  to 21                   12 to 17                    11 or less

3 – 5 Star and Salon                    28 to 30                    24+                             20 to 23                    16 to 19                    15 or less

 

  1. PHOTOGRAPHERS’ NAMES:
  • Names will only be announced after evaluation, for all awards except ‘no awards’.
  • No attempt shall be made by the photographer to identify him or her before a mark has been allocated.
  1. GRADING:
  • All members will be deemed to be 1 Star, unless they can prove that they should be in a more advanced grade by the submission of a panel of 10 prints/images to the committee.
  • The committee may also ask a new member to submit such a panel, if it is felt that the member’s work warrants it.
  1. SALON ACCEPTANCES:
  • Salon acceptances will count as ‘salons’ for grade advancement purposes only.
  • The member is obliged, when claiming a salon acceptance, to first show the work at the club within three months after such an acceptance.
  • The Responsible Committee member must be notified when an Image obtained a certificate of merit or any higher accolade at any Salon.
  1. ADVANCEMENT OF GRADE:

There is no time limit on grade advancement and gold’s and points are carried forward from year to year, until the member has earned the required number of gold awards and points for advancement.

 

1 Star to

 

2 Star

 

30 Points

 

Must include 8 Gold awards

2 Star to 3 Star 45 Points Must include 12 Gold awards
3 Star to 4 Star 150 Points Must include 20 Gold awards + 10 Salon acceptances (a Certificate of merit or higher accolade will serve as 2 salons acceptances)
4 Star to 5 Star 150 Points Must include 35 Gold awards + 30 Salon acceptances (a Certificate of merit or higher accolade will serve as 2 salons acceptances)
5 Star to Salon 300 Points Must include 100 Gold awards + 100 Salon acceptances (a Certificate of merit or higher accolade will serve as 2 salons acceptances)

Every bronze awarded during the year will represent 1 point, every silver 2 points, every gold 3 points, every merit 4 points.

 

  1. PSSA INTERCLUB COMPETITION
  • All members will be free to enter images in both sections for the annual interclub competition in October each year.
  • All images will be evaluated by all interested members at a specific evening set aside for that purpose only.
  • No quorum shall be required for this meeting. If insufficient interest is shown by the members, the committee has the right to enter images.
  • When the number of images exceed the official quota of the particular competition (according to the rules laid down by the organising committee of the competition), the committee shall make a final evaluation.
  • Members, who hold membership at more than one Club/Society, may only enter for the PSSA Inter Club, at one of those clubs/Societies of his or her choice.
  • Only entries judged between October and September of a particular year will qualify for Interclub.

 

 

Membership Application  

First Name ………………………………………Surname……………………………………………….

Title Mr./Mrs./Ms

E Mail address…………………………………………………………………………………………………

Home address……………………………………………………………………………………………………

…………………………………………………………………………………….Postal Code…………………

Contact Telephone No’s

Home (021)…………………………………………………..

Work  (      )………………………………………………………

Cell……………………………………………………………….

Date of joining…. /……. /…….

Payment………………………………………………………Method

I hereby indemnify Durbanville Photography Club unconditionally of the following:-

  1. I will make no claims (financial or other) against Durbanville Photography Club or any of its members in the case of an accident, injury, damage, or loss incurred during club meetings, outings or activities.
  2. I also give my consent that in the case of an emergency that a doctor may be used that is not necessarily my family doctor and that I will be responsible for all costs incurred and will not hold Durbanville Photography Club liable
  3. I also indemnify my minor………………………………………….. (Name) in points 1 & 2 above and declare that he/she is under the age of 18 and that I am his/her legal guardian/custodian

 

Signed this …………………….Day   of………………………… Month ………………Year

 

……………………………………………….                                   ………………………………………….

Applicants signature                                                       Witness

 

Friends and Sponsors